Now accepting early-access clinics

Your Clinic, Running in Perfect Sync

CuspFlow gives every dentist, nurse, and receptionist a real-time view of every patient — from the moment they walk in to the moment they pay. No spreadsheets. No sticky notes. No chaos.

Amira K. · In Chair · 42 minJames O. · Ready to PayLena M. · Waiting · 8 min

Live waiting room — every chair, every status
Treatment plans linked to billing automatically
Multi-branch, one login
Free built-in data import — switch systems in a day

Start Free Trial See Features

30-day free trial · no credit card required · every feature included

app.cuspflow.co/waiting-room

Live Waiting Room

Main Branch · Updated just now

3 In Chair1 Ready

Amira Khalil

Chair 2 · Dr. Ahmad Al-Rashid

45 minIn Chair

James Osei

Chair 1 · Dr. Sara Ibrahim

28 minReady to Pay

Lena Mahmoud

Waiting Area · Appointment 11:30 AM

8 minWaiting

Tariq Al-Farsi

Chair 3 · Dr. Ahmad Al-Rashid

12 minIn Chair

Built for dental teams that take quality seriously

100%

Web-based — no installs

Real-time

Live patient status updates

Multi-branch

All locations, one login

Secure

Encrypted data, isolated per clinic

Sound familiar?

Every dental clinic has the same headaches

🗂

"Where is the patient?"

Receptionists call nurses. Nurses walk to the chair. Nobody knows without asking. CuspFlow's live waiting room ends the guessing — every status visible from every screen.

🦷

"Which teeth did we treat?"

Scattered paper records, photos on personal phones, X-rays in a folder no one can find. CuspFlow links every treatment plan, X-ray, and lab case directly to the tooth.

💳

"Did they actually pay?"

Billing lives in a spreadsheet. The receptionist checks it manually. CuspFlow auto-generates the invoice the moment the treatment plan is finalized — nothing slips through.

Everything you need

One platform. The whole picture.

CuspFlow replaces the patchwork of spreadsheets, WhatsApp groups, and paper records with a single, real-time system your whole team can trust.

Live Waiting Room

Real-time patient status from check-in to discharge. Every chair, every status, one screen — visible to the whole team instantly.

Visual Treatment Plans

FDI tooth chart, procedures, prescriptions, and lab cases in a single linked view. No more hunting across systems.

Smart Billing

Auto-generated invoices from treatment items. Track payments, installments, and outstanding balances — all in one place.

Lab Case Tracking

Send, track, and receive lab work from partner laboratories. Lab costs roll up into the patient bill automatically.

Multi-Branch Management

One account for all your locations. Staff, inventory, and financials stay properly isolated per branch.

Staff, Payroll & HR

Staff directory, payroll, attendance, and commissions in one place — with role-based access for all 8 staff roles.

Switching systems? Bring your data yourself — free.

CuspFlow includes a free, built-in data import tool. Move your patients, appointments, staff and inventory across from your old system with column auto-mapping and a validation dry-run before anything is saved — no migration fees, no waiting on us. Most clinics are up and running the same day.

See how it works

Waiting Room

Every patient. Every chair. One screen.

Stop chasing status updates across hallways. CuspFlow's live waiting room gives every team member a real-time view of where every patient is in their journey, from check-in to checkout.

Color-coded patient cards update in real time as staff change statuses
Elapsed time on every card — spot delays before they become complaints
Drill into any patient to open their plan, X-rays, or billing
Works across all chairs and branches simultaneously

Live Waiting Room

Main Branch · 3 patients active

Patient journey stages

Checked InIn ChairTreatment DoneReady to Pay

Amira K.

42 min elapsed

In Chair

James O.

28 min elapsed

Ready to Pay

Lena M.

4 min elapsed

Checked In

Treatment Plans

Every tooth, every procedure, perfectly linked.

Treatment plans in CuspFlow use the FDI tooth chart so dentists can pinpoint exactly which teeth are being treated. Procedures, prescriptions, X-rays, and lab cases all live on the same plan — and roll automatically into the patient's bill.

FDI tooth chart with click-to-select teeth — no manual number entry
Procedures, prescriptions, and lab cases on one unified view
X-rays attached directly to the plan for immediate reference
Plan status flows from Draft → Active → Completed → Billed

Treatment Plan

Amira Khalil · FDI: 16, 17, 26

Active

FDI Tooth Chart

Crown — Tooth 16AED 1,200

Crown — Tooth 17AED 1,200

Root Canal — Tooth 26AED 800

TotalAED 3,200

Billing & Payments

From treatment done to invoice sent — automatically.

The moment a dentist finalizes a treatment plan, CuspFlow generates the invoice. No double-entry, no forgotten line items. Track payments, partial payments, and installment plans — and know exactly what every patient owes.

Invoice auto-generated from treatment items on plan finalization
Supports cash, card, insurance, and installment plans
Real-time balance tracking — always know what's outstanding
Full payment history per patient, per visit, per branch

Invoice #CF-2024-0847

Amira Khalil · 15 May 2024

Partial

Crown — Tooth 16AED 1,200

Crown — Tooth 17AED 1,200

Root Canal — Tooth 26AED 800

SubtotalAED 3,200

Discount (10%)−AED 320

Total DueAED 2,880

Amount PaidAED 1,440

Balance DueAED 1,440

Switch in a day

Bring your data across yourself — for free.

Moving from another system shouldn't cost you weeks or a migration fee. CuspFlow's free, built-in data import tool lets your team bring patients, appointments, staff and inventory across from a spreadsheet — with column auto-mapping and a validation dry-run that catches problems before anything is saved.

Imports patients, appointments, families, staff, chairs and inventory
Column auto-mapping — CuspFlow guesses the fields, you confirm
Validation dry-run flags every warning and error, row by row, before import
Assisted onboarding if you want a hand — but the tool is yours, free, any time

Import patients

patients-export.csv · 486 rows

Step 2 of 4

Column mapping (auto-detected)

First Name→first_name

Mobile→phone

DOB→date_of_birth

Notes→— skip —

Validation dry-run

482

Valid

Warnings

Error

One Group, One Dashboard

Managing two locations shouldn't mean double the admin. CuspFlow unifies your branches while keeping each clinic's data private, compliant, and completely separate.

Talk to Us About Your Group Learn more about multi-branch

What clinics say

Trusted by dental teams

“We used to spend the first 20 minutes of every morning figuring out who was where. With CuspFlow, the receptionist just opens the waiting room screen and everything is there.”

Dr. Hanan Al-Rashid

Principal Dentist, Al-Rashid Dental Group

“Lab cases used to fall through the cracks. Now every case is tracked, every cost is on the patient's bill, and my nurses always know the expected return date.”

Dr. Emeka Okonkwo

Owner, Okonkwo Family Dentistry

“Having the treatment plan, billing, and payments in one screen is a game-changer. Patients trust us more because we can show them exactly what they owe and why.”

Dr. Sara Mansour

Co-founder, Smile Studio

Pricing

Every feature, on every plan

No feature gating, ever. Plans differ only by staff seats, storage, and branches — not by what your clinic can do. Every plan starts with a 30-day free trial.