Your Clinic, Running in Perfect Sync
CuspFlow gives every dentist, nurse, and receptionist a real-time view of every patient, from the moment they walk in to the moment they pay. No spreadsheets, no sticky notes, no chaos.
- Live waiting room, every chair and every status
- Treatment plans linked to billing automatically
- Multi-branch, one login
- Free built-in data import, switch systems in a day
30-day free trial · no credit card required · every feature included
Built for dental teams that take quality seriously
100%
Web-based, no installs
Real-time
Live patient status updates
Multi-branch
All locations, one login
Secure
Encrypted data, isolated per clinic
Sound familiar?
Every dental clinic has the same headaches
"Where is the patient?"
Receptionists call nurses. Nurses walk to the chair. Nobody knows without asking. CuspFlow's live waiting room ends the guessing, every status visible from every screen.
"Which teeth did we treat?"
Scattered paper records, photos on personal phones, X-rays in a folder no one can find. CuspFlow links every treatment plan, X-ray, and lab case directly to the tooth.
"Did they actually pay?"
Billing lives in a spreadsheet. The receptionist checks it manually. CuspFlow auto-generates the invoice the moment the treatment plan is finalized, nothing slips through.
Everything you need
One platform. The whole picture.
CuspFlow replaces the patchwork of spreadsheets, WhatsApp groups, and paper records with a single, real-time system your whole team can trust.
Live Waiting Room
Real-time patient status from check-in to discharge. Every chair, every status, one screen, visible to the whole team instantly.
Visual Treatment Plans
FDI tooth chart, procedures, prescriptions, and lab cases in a single linked view. No more hunting across systems.
Smart Billing
Auto-generated invoices from treatment items. Track payments, installments, and outstanding balances, all in one place.
Lab Case Tracking
Send, track, and receive lab work from partner laboratories. Lab costs roll up into the patient bill automatically.
Multi-Branch Management
One account for all your locations. Staff, inventory, and financials stay properly isolated per branch.
Staff, Payroll & HR
Staff directory, payroll, attendance, and commissions in one place, with role-based access for all 8 staff roles.
Switching systems? Bring your data yourself, free.
CuspFlow includes a free, built-in data import tool. Move your patients, appointments, staff and inventory across from your old system with column auto-mapping and a validation dry-run before anything is saved, no migration fees, no waiting on us. Most clinics are up and running the same day.
Waiting Room
Every patient. Every chair. One screen.
Stop chasing status updates across hallways. The live waiting room gives every team member a real-time view of where each patient is in their journey, from check-in to checkout.
- Color-coded patient cards update in real time as staff change statuses
- Elapsed time on every card, so you spot delays before they become complaints
- Drill into any patient to open their plan, X-rays, or billing
- Works across all chairs and branches at once
Treatment Plans
Every tooth, every procedure, perfectly linked.
Treatment plans use the FDI tooth chart so dentists pinpoint exactly which teeth are being treated. Procedures, prescriptions, X-rays and lab cases all live on the same plan, and roll automatically into the patient's bill.
- FDI tooth chart with click-to-select teeth, no manual number entry
- Procedures, prescriptions and lab cases on one unified view
- X-rays attached directly to the plan for immediate reference
- Plan status flows from Draft to Active to Completed to Billed
Billing & Payments
From treatment done to invoice sent, automatically.
The moment a dentist finalizes a treatment plan, CuspFlow generates the invoice. No double-entry, no forgotten line items. Track payments, partial payments and installment plans, and know exactly what every patient owes.
- Invoice auto-generated from treatment items on plan finalization
- Supports cash, card, mobile money, insurance and installment plans
- Real-time balance tracking, so you always know what is outstanding
- Full payment history per patient, per visit, per branch
Switch in a day
Bring your data across yourself, for free.
Moving from another system should not cost you weeks or a migration fee. The free, built-in data import tool lets your team bring patients, appointments, staff and inventory across from a spreadsheet, with column auto-mapping and a validation dry-run that catches problems before anything is saved.
- Imports patients, appointments, families, staff, chairs and inventory
- Column auto-mapping guesses the fields, you confirm
- Validation dry-run flags every warning and error, row by row, before import
- Assisted onboarding if you want a hand, but the tool is yours, free, any time
One Group, One Dashboard
Managing two locations shouldn't mean double the admin. CuspFlow unifies your branches while keeping each clinic's data private, compliant, and completely separate.
Why clinics choose CuspFlow
Built for the daily realities of a busy clinic
The morning scramble, gone
No more spending the first part of every day working out who is where. The receptionist opens the live waiting room and the whole clinic is on one screen.
Nothing falls through the cracks
Lab cases, follow-ups and balances are tracked, not remembered. Every case has an expected return date, and every cost lands on the patient's bill.
Treatment to payment on one screen
The treatment plan, the invoice and the payment live together, so patients see exactly what they owe and why, and checkout is a confirmation, not a scramble.
Pricing
Every feature, on every plan
No feature gating, ever. Plans differ only by staff seats and storage, not by what your clinic can do, and every plan has unlimited branches. Every plan starts with a 30-day free trial.
Starter
For a clinic getting started.
or $39/mo billed annually
- Up to 5 staff seats
- 15 GB imaging storage
- Unlimited branches
- Full platform, every feature included
Growth
For established clinics ready to scale.
or $79/mo billed annually
- Up to 15 staff seats
- 50 GB imaging storage
- Unlimited branches
- Full platform, every feature included
Clinic Pro
For busy, high-volume practices.
or $159/mo billed annually
- Up to 35 staff seats
- 120 GB imaging storage
- Unlimited branches
- Full platform, every feature included
Running a group of 35+ seats? Enterprise is custom-quoted. See full pricing & add-ons.
Ready to transform your practice?
Start your free trial today and see CuspFlow running with your clinic's actual workflow. No credit card required, up and running in minutes.