Inventory & stock

The Inventory module tracks the physical items your clinic owns and consumes, medicines, consumables and equipment. Find it under Inventory.

Stock is a ledger, not a counter

Every arrival (Stock In) and every use (Stock Out) is recorded as a permanent movement, and current stock is always calculated by summing those movements. Nothing is ever deleted, so you get a full audit trail and there's no single number that can drift out of sync.

Recording movements

• Stock In, record an arrival, with an optional batch and expiry.
• Stock Out, record usage. This can be manual, or written automatically when a linked catalog item is billed (see below).

Low-stock alerts

Each item has a reorder level. At or below it, the item shows a red Low Stock badge so nothing runs out unnoticed.

Per branch

Stock is tracked per branch, each location has its own independent levels, so a busy branch running low doesn't hide healthy stock elsewhere.

Batches and expiry

Items can carry batch and expiry information, with alerts for stock nearing expiry, important for medicines.

Bill of Materials (BOM)

The Bill of Materials links the price catalog to physical inventory. It answers: "when I bill this catalog item to a patient, what stock gets used up?" For example, billing "Amoxicillin 500mg" deducts one unit of the Amoxicillin inventory item; a whitening procedure might consume a gel sachet and a pair of gloves. When a catalog item with a BOM is added to a treatment plan, CuspFlow automatically writes the matching stock-out movements.

The price catalog (what patients are billed) is a separate list from inventory (physical stock). The BOM is the bridge between them.